Whose books are they?

The client’s. Each client gets books of their own on Achekam, kept by your firm under a managed-books appointment; nothing is posted in your firm’s own books. The client can be invited to its books, or move them to its own subscription — the books stay as they are.

Which bank statement formats can it read?

PDF, Excel (XLSX and XLS), CSV, OFX, QIF, MT940, CAMT, images and ZIP files of them. Every amount the AI reads is checked against the page, and the statement must still reconcile opening plus movement to closing.

What does the AI do — and not do?

It suggests how each bank line is coded — sure, likely or possible — with the reason, and takes plain-language instructions. Nothing posts until a person accepts it, and you can require a second person to approve coded lines before they post.

Can the client see their books?

Yes. Invite the client to its books: it chooses what your firm may do (keep and administer the books, bookkeeping only, review only, tax or payroll) and can end the appointment at any time. Every change your firm makes carries its name.

Does it bill my clients?

Yes: invoices, monthly fees, time billed from the timesheets, online payments and credit control — with engagement letters the client accepts.

Do I need anything else for year-end statements?

Year-end financial statements are the Financial Statements package (or the Practice suite). Accounting Services keeps the books and closes the months.

Your clients’ books, kept in one place — and closed every month

Set up books for each client on Achekam, read their bank statements in any format, let the AI suggest how every line is coded, reconcile, do the VAT and close the month — while the engagement, timesheets, requests for information, e-signing and the client portal run beside the books.

Achekam Accounting Services: Keep your clients’ books: bank statements read and coded with AI, reconciled, VAT and month-end done — with the engagement, timesheets, requests, e-signing and the client portal around them. For Firms that keep their clients’ books.

Start free with Achekam Accounting Services · See the plans

The problems it solves

Every client in a different system. Each client gets books of their own on Achekam, kept by your firm under a managed-books appointment; switch between clients’ books in one tab.
Bank statements retyped. PDF, Excel, CSV, OFX, QIF, MT940, CAMT, images or a ZIP of them are read into the client’s books, every amount checked against the page.
Coding the same payees every month. Suggestions from the books, your bank rules, how the payee was coded before, or the AI — sure, likely or possible — and a rule made for each payee you accept.
Reconciliations that never quite balance. Statement against ledger, matched lines and exceptions side by side, the difference shown until it is zero — prepared and reviewed by name.
Month-end that is never really closed. A ready-to-close checklist, then a soft close that refuses postings until it is reopened with a reason; a hard-closed month reopens only with a second approver.
Hours that never reach an invoice. A timer on every work item, weekly timesheets, and time billed to the client from the engagement.

What it includes

Clients and their books

The full client record — Client 360: services, engagements, documents, contacts, the books on Achekam and who pays for them.
Books for every client — Set up books of the client’s own, kept by your firm; nothing is posted in your firm’s own books.
Books settings in seven steps — The business, chart of accounts, starter items, VAT, bank account, opening balances and lock date.
The client’s own login — Invite the client to its books, or move it to its own subscription — the books stay as they are.

Banking and AI coding

Bank statement import — Any format, read into the client’s books; the statement must still reconcile opening plus movement to closing.
Categorise & post — Accept, split or recode each line; Excel-style filters; nothing posts until a person accepts.
Auto-assign and Tell the AI — Sure, likely and possible codings with the reason for each, and plain-language instructions such as “code every Engen line to fuel and make a rule”.
Bank reconciliation — Matched lines and exceptions to explain, prepared and reviewed by name, completed when the difference is zero.
Bank feeds — Connected bank accounts read on a schedule where the bank allows it.

The rest of the books

Ledger, journals and recurring entries — Journals, templates and recurring entries, with tracking and projects on every line.
Suppliers, bills and payments — Bills, supplier credits and payment runs; expense claims with approval.
VAT — VAT on every line and the VAT return.
Fixed assets and budgets — The asset register with depreciation, and budgets against actuals.
Reports and month-end — Trial balance, general ledger, profit and loss and balance sheet; soft close, hard close and lock by month.

Engagements, time and billing

Engagements and work items — Monthly bookkeeping as an engagement: its work items, owners, due dates and what is owed to the client.
Timers and timesheets — A timer on every work item, the week confirmed and submitted, team approvals.
Billing your clients — Invoices, monthly fees, time billed from the timesheets, online payments and credit control.
Engagement letters — Proposals and engagement letters the client accepts.

Requests, storage, e-signing and the portal

Requests for information — Ask the client for statements, invoices and answers, tracked until they arrive.
The client vault — Documents kept per client, every file stored with its original and its fingerprint.
E-signing — Send documents for signature from the client’s record.
The client portal — Where clients answer requests, upload documents and accept proposals.

How it works

Add the client. Its record, services and contacts; add the accounting service.
Set up its books. Chart of accounts, VAT, bank account and opening balances in seven short steps.
Bring in the bank statement. Read it, code it with the AI’s suggestions and post what you accept.
Reconcile and close. Reconcile, check the reports, close the month — and bill the time.

Key capabilities

Client books — Books of each client’s own on Achekam, set up in seven steps and kept by your firm.
Banking and AI coding — Bank statements in any format, coded with the AI’s suggestions and your rules, and reconciled.
Month-end, VAT and reports — The trial balance, VAT, reports and a month-end close that really closes.
Engagements, time and billing — Monthly bookkeeping as an engagement, work items with timers, timesheets and billing the client.
Clients, requests and the portal — The full client record, requests for information, the client vault, e-signing and the client portal.

The platform foundation

Accounting Services runs on the shared foundation: the same sign-in and two-factor authentication, roles that decide who prepares, reviews and approves, the document store with malware scanning, governed AI that only suggests for a person to accept, and every workspace — your firm’s and each client’s books — held apart by row-level security in the database.

Plans

Plan	For	Monthly	Annual	Trial	Includes
Accounting Starter	Accounting and audit firms	R 1 999 a month	R 19 980 a year	14-day free trial	3 users, 15 client books, 20 GB storage. AI assistant; Automation centre; Credit control; Invoicing; Online payments; Recurring billing
Accounting Professional	Accounting and audit firms	R 3 999 a month	R 39 984 a year	14-day free trial	8 users, 50 client books, 50 GB storage. AI assistant; Automation centre; Credit control; Invoicing; Online payments; Recurring billing
Accounting Firm	Accounting and audit firms	R 7 999 a month	R 79 980 a year	14-day free trial	20 users, 50 GB storage. AI assistant; Automation centre; Credit control; Invoicing; Online payments; Recurring billing

Prices as published today; VAT and billing terms as shown when you sign up.

Questions

Whose books are they?: The client’s. Each client gets books of their own on Achekam, kept by your firm under a managed-books appointment; nothing is posted in your firm’s own books. The client can be invited to its books, or move them to its own subscription — the books stay as they are.
Which bank statement formats can it read?: PDF, Excel (XLSX and XLS), CSV, OFX, QIF, MT940, CAMT, images and ZIP files of them. Every amount the AI reads is checked against the page, and the statement must still reconcile opening plus movement to closing.
What does the AI do — and not do?: It suggests how each bank line is coded — sure, likely or possible — with the reason, and takes plain-language instructions. Nothing posts until a person accepts it, and you can require a second person to approve coded lines before they post.
Can the client see their books?: Yes. Invite the client to its books: it chooses what your firm may do (keep and administer the books, bookkeeping only, review only, tax or payroll) and can end the appointment at any time. Every change your firm makes carries its name.
Does it bill my clients?: Yes: invoices, monthly fees, time billed from the timesheets, online payments and credit control — with engagement letters the client accepts.
Do I need anything else for year-end statements?: Year-end financial statements are the Financial Statements package (or the Practice suite). Accounting Services keeps the books and closes the months.